One of the most recognized experts in the field of productivity is David Allen. He is the author of many books but probably is best known for Getting Things Done. I personally use Nozbe the software developed with his planning strategy as a framework.
The reason I like his approach is that in our day of many complicated business planning models he just keeps it simple. When a project is very large and complicated with many moving parts bring on Project Manager with all the charts and spreadsheets.
However, most of the things that we need to get done must start with the core principles of basic planning. If what we are doing cannot be defined in these simple steps then maybe it does not need to be done at all.
For every task that would be large enough to fit into the project category there are five key phases:
- Defining purpose and principles
- Outcome visioning
- Brainstorming
- Organizing
- Identifying next actions
We must take the time to clearly define What we are doing and Why. Then we need to see that the end result will be better than our current reality. Once the vision is set, then we need a comprehensive plan on How to get there and Who is responsible for every major action item. Finally, and probably most important, what are the specific goals that need to be accomplished by the next meeting?
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