The Five Phases of Project Planning
One of the most recognized experts in the field of productivity is David Allen. He is the author of many books but probably is best known for Getting Things Done.
The reason I like his approach is that in our day of many complicated business planning models and powerful software applications to back them up he just keeps it simple. When a project is very large and complicated with many moving parts bring on Project Manager with all the charts and spreadsheets.
However, most of the things that we need to get done must start with the core principles of basic planning. If what we are doing cannot be defined in these simple steps then maybe it does not need to be done at all.
For every task that would be large enough to fit into the project category there are five key phases:
1. Defining purpose and principles
2. Outcome visioning
3. Brainstorming
4. Organizing
5. Identifying next actions
We must take the time to clearly define What we are doing and Why. Then we need to see that the end result will be better than our current reality. Once the vision is set then we need a comprehensive plan on How to get there and Who is responsible for every major action item. Finally and probably most important what are the specific goals that need to be accomplished by the next meeting.
Timing Is Everything
Filed under: Family Ministry, Leadership Callling, Personal Development
In many situations leaders know what needs to be done to move forward and even how it should be done but they fail on the when it should be done question. If you try to put a major change initiative in place that is really needed but the climate for change is not urgent then a very good idea is going to die and the organization will continue to fail.
In John Maxwell’s book on The 21 Irrefutable Laws of Leadership he talks about the Law of Timing. According to Maxwell great leaders recognize that when to lead is as important as what to do and where to go. Every time a leader makes a move, there are really only four outcomes that can result:
1. The wrong action at the wrong time leads to disaster.
2. The right action at the wrong time brings resistance.
3. The wrong action at the right time is a mistake.
4. The right action at the right time results in success.
Timing is also very important in our personal lives when we are faced with a major decision or even a relationship issue that needs to be resolved. Sometimes because we think we are right about something that gives us a blank check on saying something to the other person whenever we want.
We must say the right thing in the right way but most important at the right time. When our teenagers come home with very bad test score in tears, it is probably not the right time for the thirty minute lecture on WHY IT IS IMPORTANT TO STUDY!!!!
Dan Greer
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